Mayor Proclamation Guidelines

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Proclamations are issued at the Mayor's discretion to honor, celebrate or create awareness of a noteworthy event, milestone, or achievement generally related to a community benefit. Requests will be considered on a case-by-case basis subject to their significance to the city and its residents.

Submission of a proclamation request does not guarantee issuance. Due to the volume of submissions we receive, we cannot grant every request. However, we want to recognize and honor your organization's outstanding contributions, commitment, and excellence to our community. Mayoral letters are an alternative and may be issued when the criteria for a proclamation are not met.

For questions or additional information please contact the Bozeman City Clerk's Office or at 406.582.2320.

How To Submit A Letter

Mayoral Proclamations

Proclamations may be issued for:

Noteworthy events of city-wide significance and relevancy to Bozeman
Significant contributions and service to the community
Special honors (as determined by the Mayor)

Proclamations Guidelines:

All proclamation requests will be reviewed on a case-by-case basis and must be received 30 days before the event.
Proclamations should reflect inclusiveness, not exclusiveness.
Proclamations are not automatically renewed every year.
Only one proclamation will be accepted annually per topic and organization.
A Bozeman city resident must request the proclamation.
The Mayor reserves the right to approve or decline any request for a proclamation and edit the drafted material for final wording.

Proclamations will not be issued for:

Matters of political or religious nature or individual conviction
Events or organizations with no direct relationship to the city of Bozeman
Anniversaries
Campaigns or events contrary to city policy
Personal proclamations for individuals or businesses

Additional Information:

Proclamations must not be used in whole or as part of an advertisement, endorsement, or commercial promotion.
Proclamations are honorary and not legally binding.
Presentations of a proclamation at a City Commission meeting are at the Mayor's discretion and will be scheduled subject to availability. If a formal presentation at a city council meeting is available, it is expected that at least one representative will be on hand to receive the proclamation. If a formal presentation is not available, proclamations can be picked up at City Hall. They will not be mailed.
An organization does not have exclusive rights to the day, week, or month of its proclamation

Required Proclamation Information

Contact person’s first and last name, address, and telephone number.
A brief summary and/or background of the event or organization.
The name and date (s) of the day, week, month or event to be proclaimed.
Draft text for the proclamation, including 4-6 “whereas” clauses (please limit to one page/300 words)
A date when the proclamation is needed.

Submit a Mayoral Proclamation Request

Mayoral Letters